Cass County, Missouri will accept sealed bids for the LED Lighting project for the Cass County Road & Bridge Department, 30508 SW Outer Road, Harrisonville, MO 64701. Bids will be accepted until 9:00 am on Wednesday, May 25, 2023, at which time they will be publicly opened and read aloud. Bids must be received in an envelope marked “LED Lighting Project” at the Old Historic Courthouse, 3rd Floor (Commission Secretary), 102 East Wall Street, Harrisonville, Missouri.
The Invitation to Bid document may be examined at the office of the County Commission at the above address or at the Public Works Office, 30508 SW Outer Road, Harrisonville. Copies may also be obtained at the above address. You can also view the document on the County’s website.
The County reserves the right to waive any informality or to reject any or all bids. No bidder may withdraw a bid within 60 days after the actual date of the opening thereof.
INVITATION TO BID
Cass County, Missouri
Bid Terms and Conditions:
1.
All Bids shall remain open for sixty (60) days after the day of the Bid Opening. The Contractor shall complete the project within 90 days from the date that the Notice to Proceed is issued.
2.
The County: i) reserves the right to reject any or all proposals/bids; ii) may waive any irregularity in proposals if in the County’s best interests; iii) shall award the bid based upon its determination of the lowest and best bidder.
3.
Unauthorized Alien Affidavit. Bidders are also informed that pursuant to Section 285.530, RSMo, each bidder shall, by sworn affidavit and provisions of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services. Each bidder shall also sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection to the work on the projects.
4.
Safety Standards and Accident Prevention. With respect to all work performed under this contract, the Contractor shall:
a. Comply with the safety standards provisions of applicable laws, building and construction codes, and the "Manual of Accident Prevention in Construction" published by the Associated General Contractors of America, the requirements of the Occupational Safety and Health Act of 1970, and the requirements of Section 292.675, RSMo
b. Exercise every precaution at all times for the prevention of accidents and the protection of persons (including employees) and property.
c. Maintain at Contractor’s office or other well known place at the job site, all articles necessary for giving first aid to the injured, and shall make arrangements for the immediate removal to a hospital or a doctor's care of persons (including employees), who may be injured on the job site.
d. Bidders are informed that the Project is subject to the requirements of Section 292.675, RSMo, which requires all contractors or subcontractors doing work on the Project to provide, and require its on-site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration (“OSHA”) or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. The training must be completed within sixty (60) days of the date of work on the Project commences. On-site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such documentation.
5.
Insurance. The successful Contractor shall not commence operations, and/or labor to complete this project, until certificates of insurance are provided with the coverage described below.
Commercial General Liability Insurance: Bodily Injury or Death/Property Damage: $1,000,000 occurrence/$2,000,000 aggregate.
Workmen’s Compensation Insurance – Statutory amounts.
Cass County shall be named as an additional insured.
6.
Contract Execution. The bidder to whom the Contract is awarded shall, within five (5) business days after the notice of award, enter into a written contract with the County. Failure to execute a contract will be considered abandonment of the award, the County shall have no further obligation to that bidder, and the County may retain the bid bond, if any.
7.
Payment Bond. If the Project cost exceeds $50,000 then a payment bond is required.
8.
Prevailing Wage. If the Project cost exceeds $75,000 then compliance with prevailing wage laws is required.
Submittal Requirements:
1.
A detailed description of the bidder’s background, previous experience, and 3 references.
2.
Bid Sheet.
3.
Evidence of Insurance.
4.
Evidence of authority to do business in Missouri.
5.
Affidavit of Work Authorization and Documentation form pursuant to 285.530 RSMo.
SCOPE OF PROJECT
Provide and install all fixtures upgrading to LED within the Road & Bridge / Codes & Zoning offices. Disposal and clean up of old fixtures to be included in labor fees. Replace the following:
10 - LED 2x2 flat panels w/kits
24 – LED 2x4 flat panels w/ kits
31 – LED 1x4 flat panels w/ kits
2 – LED 8’ Strip LT
9 - 6” LED Baffle Trim
3 - EXIT Lights w/ Battery Backups
2 – Emergency Lights w/ Dual Heads
BID SHEET
Contractor shall furnish all labor, materials, equipment, tools, and insurance necessary to complete the work described in the Scope of Project.
Total Bid: $_____________________________
Contractor: _______________________________________________________________
Address__________________________________________________________________
Phone ____________________________
E-mail __________________________________________________
Taxpayer ID # _____________________
Will Contractor engage subcontractors? Yes or No
Authorized Signature:
By: ______________________________________________
Name & Title (Printed) ______________________________________________
Date __________________
Work Authorization Affidavit
STATE OF MISSOURI
)
) ss.
COUNTY OF _____________
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As used in this Affidavit, the following terms shall have the following meanings:
EMPLOYEE: Any person performing work or service of any kind or character for hire within the State of Missouri.
FEDERAL WORK AUTHORIZATION PROGRAM: Any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, under the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603.
KNOWINGLY: A person acts knowingly or with knowledge, (a) with respect to the person’s conduct or to attendant circumstances when the person is aware of the nature of the person’s conduct or that those circumstances exist; or (b) with respect to a result of the person’s conduct when the person is aware that the person’s conduct is practically certain to cause that result.
UNAUTHORIZED ALIEN: An alien who does not have the legal right or authorization under federal law to work in the United States, as defined in 8 U.S.C. 1324a(h)(3).
BEFORE ME, the undersigned authority, personally appeared ____________________, who, being duly sworn, states on his oath or affirmation as follows:
1. My name is ___________________________ and I am currently the ______________ of _____________________ (hereinafter “Contractor”), and I am authorized to make this Affidavit.
2. I am of sound mind and capable of making this Affidavit and am personally acquainted with the facts stated herein.
3. Contractor is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services.
4. Contractor does not knowingly employ any person who is an unauthorized alien in connection with the contracted services set forth above.
________________________________
____________________________
Affiant / Contractor
Printed Name
Subscribed and sworn to before me this _____ day of ____________, 2023.
___________________________________________
SEAL
Notary Public
