INVITATION FOR BID #084-2023

INSPECTION AND TESTING OF FIRE DETECTION AND SUPPRESSION SYSTEMS AND PORTABLE FIRE EXTINGUISHERS

LEGAL NOTICE:

The City of Springfield will accept electronically submitted bids through its’ e-bidding service provider, DemandStar, from qualified persons or firms interested in providing the following: Inspection and Testing of Fire Detection and Suppression Systems and Portable Fire Extinguishers.

VENDOR NOTE 1: To register with DemandStar go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate DemandStar go to: http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf

VENDOR NOTE 3: If you have issues registering or uploading a bid, please contact DemandStar toll-free at (866) 273-1863. DemandStar office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that vendors register with DemandStar as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar setup or navigation call (206) 940-0305.

Bids must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M. (CT), on FRIDAY, JUNE 2, 2023. Bids will be read aloud publicly at the specified bid opening date and time via teleconference. To participate dial (605) 313-5650, then enter access code 651222.

Bidding documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, Demand Star https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx

For any contract for services greater than $5,000, the successful bidder shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the Contractor reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program are to be provided prior to the issuance of a contract.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses.