REQUEST FOR PROPOSAL NUMBER 087-2023RFP

EMPLOYEE ASSISTANCE PROGRAM

LEGAL NOTICE:

The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, DemandStar, from qualified persons or firms interested in providing the following: EMPLOYEE ASSISTANCE PROGRAM.

VENDOR NOTE 1: To register with DemandStar go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate DemandStar go to: http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf

VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact DemandStar toll free at (866) 273-1863. DemandStar office hours are 8:00 AM to 7:00 PM Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 AM to 5:00 PM Central Time, Monday through Friday.

It is strongly recommended that vendors register with DemandStar as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar setup or navigation call (206) 940-0305.

Proposals must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M., Central Time., on THURSDAY, MAY 11, 2023. The name of Offerors will be read aloud publicly at the specified proposal closing date and time via teleconference. To participate dial (605) 313-5650, then enter access code 651222.

The City is committed to providing opportunities to DBE, MBE, and WBE’s and encourages such business enterprises to submit a response to this solicitation.

RFP documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service provider DemandStar at https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Purchasing Division’s webpage https://www.springfieldmo.gov/bids.aspx

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo, as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. Letter from Offeror reciting compliance is not sufficient. The signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.