Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

PLEASE NOTE THAT THIS IS NOT A REQUEST FOR QUOTES OR PROPOSALS, NO SOLICITATION EXISTS AT THIS TIME.

This synopsis is a Request For Information and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information solicited

The U.S. Department of Agriculture, Animal Plant Health Inspection Services is seeking information regarding the availability of Audio and Visual services in the Downtown Dallas, TX area for three days.

The event will host up to 300 in-person attendees and up to 500 virtual attendees each day of the event. The contractor would provide all the audio and visual equipment required to host the event over the course of three days. The contractor will be responsible for set up, strike/tear down of all equipment and provide assistance during the event as needed.

SCOPE OF WORK

Equipment and Service.

The contractor must provide the audio equipment and support services required to properly host the event in person and to be broadcasted to individuals attending the event virtually:

1. Setup of all AV equipment on first day


2. Strike/tear down of all AV equipment on last day


3. Equipment Rental for the entire event: Screen Kits, Confidence Monitoring Package, PC Audio Package, Wireless Microphones with Receivers, Web Conference/Web Interface Package, Camera Package


4. AV support, as needed/requested for the entire event

Interested sources are encouraged to complete and return Attachment 1 RFI1102447 to the contracting office. Telephonic inquiries will not be honored. Please email all questions regarding subject item(s) prior to RFI closing date to Carol.Dingess@.usda.gov. small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns, and nonprofit concerns are encouraged to participate. This is not a request for competitive quotes. A determination by the Government not to compete this requirement based on responses to this notice is solely within the discretion of the Government. No requests for capability briefings will be honored as a result of this notice. Interested sources who submit information on Attachment_1 are responsible for appropriately marking information if it is proprietary in nature. Please provide SAM ID Number, and point of contact information. The Government will not award a contract based on the information received, nor reimburse participants for information or samples they provide. Information or materials provided is strictly voluntary.

Please Email (only) Attachment 1 to Carol Dingess at Carol.Dingess@usda.gov. Please be sure to include notice # RFI1102447 on subject line. Telephonic inquiries will not be honored. Closing date for submissions of Statement’s of Capability is June 28th , 2023 at 4:00PM MT.

Anyone wishing to do business with the USDA must also be listed in the government’s System for Award Management Registrar now known as SAM. You may register on line with http://sam.gov

A prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from a solicitation. Vendors may obtain information on registration and annual confirmation requirements via the SAM database accessed through http://sam.gov or by calling the Contractors Registration hotline @ 1-866-606-8220

The Government intends to provide all information regarding this notice via this web site . The Federal Government is not responsible for notifications to offerors regarding notices, solicitations or amendments. It is the Vendor’s responsibility to check this web site www.SAM.gov periodically for updates. Telephone and email requests will not be accepted

Attachments/Links