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Sources Sought Notice
Sources Sought Notice

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Sources Sought Notice
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Sources Sought Notice
DESCRIPTION
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Title: 657-23-101JB Replace Various Air Handling Units in Buildings 1, 3, 24, 51

Solicitation Number: 36C25523Q0075
Agency: Department of Veterans Affairs
Contracting Office: Network Contracting Office 15
Contracting Office Location: 3450 S 4th Street Trafficway, Leavenworth, KS.


Type of Notice: Sources Sought
Posted Date: 12/06/2022
Response Date: 12/12/2022 at 2:00 PM Central Time
Set Aside: Service-Disabled Veteran Owned Small Business
Classification Code: C211-Architect and Engineering- General: Landscaping, Interior Layout, and Designing
NAICS Code: 541330 Engineering Services
Synopsis:
Please note that this is NOT a request for SF330's or proposals, the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. The Department of Veterans Affairs Network Contracting Office (NCO) 15, is conducting a market survey for qualified: Service-Disabled Veteran Owned Small Businesses (SDVOSB), capable of providing the required services outlined below for the VA Medical Center located in Leavenworth, Kansas. The applicable NAICS code is 541330 Engineering Services and the size standard is $16.5 Million. Responses to this notice must be submitted via e-mail and received no later than December 12, 2022, at 2:00 PM Central Time. No telephone inquiries will be accepted or returned. Additional information about this project will be issued on the Federal Business Opportunities website https://www.fbo.gov once available.
Prospective SDVOSB firms are reminded that in accordance with VA Acquisition Regulation (VAAR) 852.219-10, at least 50 percent of the cost of personnel for contract performance of the contract shall be spent for employees of the SDVOSB concern or employees of other eligible service-disabled veteran-owned small business concerns. The prime architect shall provide written certification of this to the Contracting Officer with the response provided for this market research.

SCOPE OF DESIGN/CONSTRUCTION PROJECT:

The intent of this project is to correct various Mechanical Equipment rated at D or F at the Jefferson Barracks Division, in buildings 1, 3, 24, and 51. This project will replace obsolete Air Handling Equipment, Ducts & Water Distribution Piping, Engineering Control System, Heating System Control Valves & Traps, Condensate Return Station, Fan Coil Units, and Ancillary Equipment which support buildings 1, 3, 24, and 51. The existing equipment is beyond its useful life cycle by approximately 11-45 years. The Facility Condition Assessment review identified the included mechanical equipment as being rated "D and F". By building and record number, the issues shown in attachment "657-23-101JB - FCA Report" will be addressed. Items listed below are priority items that need to be corrected. More items listed on the FCA Report will be included in the design, this will be dependent on the construction budget. Replacement of this mechanical equipment will also allow VASTLHCS to reduce energy consumption and green-house gas emission pursuant to Executive Orders 13423 and 13514. Finally, approval of this project will provide improved patient Environment of Care in regard to temperature and humidity control. We consider this to be critical infrastructure, fixing our usable/needed space, and therefore addresses one of the VHA Priorities for SCIP FY2023. The project includes, but is not limited to following scope:

Building 1:
(2) Trane Duplex AHUs serving 3rd Floor Offices & Corridors & (1) Trane Simplex AHU serving 3rd Floor (former Animal Research) are in need of replacement due to failed compressor units. Each unit is approximately 10 tons.
The Morgue Refrigeration Unit is in need of replacement.
(1) 2 HP duplex condensate pump and (2) 5 HP duplex condensate pumps serving the building need to be replaced.
Remove and replace Vertical R-22 AHU located in the Old Pharmacy Area in Building 1, West Wing, Ground Level Room GW04. AHU leaks refrigerant.

Building 3:
The 60-ton reciprocating Carrier chiller is operating at 50% capacity due to leaking/damaged coils. The chiller provides chilled water to the FCU s. This chiller should be replaced.
The 2 HP duplex condensate pump serving the building should be replaced.

Building 24:
The 1999 air handling unit (AHU-01), serving the Canteen and Auditorium is in poor condition due to multiple chilled water and steam coil leaks . These coils have been cut and fused closed. This units need to be replaced. This unit provides approximately (20) tons of cooling.
There is an old exhaust fan (1.5 HP) in the crawl space of the mechanical room that needs to be replaced.

Building 51:
AHU in B-105, serving the North side of the 1st Floor, is in poor condition and should be replaced.
All of the FCU s are reported to operate with hot water now, instead of steam. The 1st Floor FCU s have been replaced, though the remaining FCU s (approx. 130 units) need to be replaced. The 22 VAV boxes have hot water reheat coils that are in need of replacement.
Both pumps are for hot water distribution. (1) pump has been replaced and is relatively new (good condition). (1) pump is old and is in need of replacement. Both pumps are 1 HP each.
There are (2) steam to hot water converters that are in need of replacement, as they re both at the end of their useful life. The VA recommends that these heat exchangers be replaced. 33 GPM @ 35' HX(2) Part# 5-260-08-072-002.

Anticipated time for completion of design is 175 calendar days including time for VA reviews.
In accordance with VAAR 836.204, the estimated magnitude of the resulting construction price range is estimated to be Between $5,000,000 and $10,000,000. The North American Industrial Classification System (NAICS) code is 541330, Engineering Services, small business size standard of $16.5 Million in average annual receipts for the preceding three years. Interested firms must be registered in https: www.SAM.gov with this NAICS code and qualified as a service-disabled veteran owned small business under this NAICS code. Qualified service-disabled veteran owned small businesses are encouraged to respond and required to be registered in the VetBiz registry https://www.vetbiz.va.gov/ on or before the response date.
The response to this notice shall be in summary format and shall not exceed ten (10) total pages and include the following: Company name, DUNS number, verification of social economic category (SDVOSB), address, point of contact, telephone number and email address, sample information on same or similar type projects completed. No basis for claim against the Government shall arise because of a response to this source sought or Government use of any information provided. The Government will not pay for information or comments provided and will not recognize any costs associated with submission of comments. There is no guarantee, expressed or implicit, that market research for this acquisition will result in a particular set-aside, or any other guarantee of award or acquisition strategy.

Responses must be received by 2:00 PM Central on December 12, 2022, via e-mail to the Contracting Officer at Jennifer.Sotomayor@va.gov. PLEASE REFERENCE "SOURCES SOUGHT: Project 657-23-101JB Replace Various Air Handling Units in Buildings 1, 3, 24, 51." IN THE SUBJECT LINE and cover sheet. Respondents will not be contacted regarding their submission or information gathered because of this Sources Sought notice. Interested firms shall be required to respond to additional announcements separately from this announcement without further notice from the Government when posted to the Contract Opportunities website at https://sam.gov/. The Contract Opportunities website is the only official site to obtain these documents.
Contracting Office Address: Department of Veterans Affairs
Network 15 Contracting Office; 3450 S. 4th Street, Leavenworth, KS 66048.
Point of Contact(s):
Jennifer.Sotomayor Contracting Officer
e-mail address: Jennifer.Sotomayor@va.gov

Attachments/Links